Board Minutes

Copyright © 2018, Garden Ridge Lions Club, All Rights Reserved


OFFICIAL MINUTES OF BOARD OF DIRECTORS MEETING

1. The Garden Ridge Lions Club Board Meeting was held in the Lions Den on May 15, 2019. The meeting was called to order at 7:00 p.m.

The following members were present: President Mark DuBois, Program Director Mark Frye, 1st Vice President Bill Swint,  Imm Past President John Mitzel, 2nd Vice President Ray Pitzen,  1 Yr Director Dick Vogt, 3rd Vice President Bill Foote,  1 Yr Director Larry Thompson, Secretary Jim Newbold,  2 Yr Director Jim Morgan, Acting Treasurer Ray Pitzen, 2 Yr Director Larry Smedley, Service Chair Mandy Hagy

Secretary
ACTION Minutes: The minutes of the April 17, 2019 Lions Club Board meeting was read; a motion was made by Mark Frye to accept the minutes, the motion was seconded and approved. No changes or corrections were noted.
Treasurer
ACTION Treasurer’s Admin Financials: The Admin April financials were reviewed and discussed; a motion was made by Dick Vogt to accept the Treasurer’s Report, the motion was seconded and approved.
ACTION QuickBooks: Purchase approved February (NTE $150) for QuickBooks upgrade. A motion was made by Larry Thompson to increase this amount not to exceed $200.00, the motion was seconded and approved.
REPORT Tax Filing: Should be completed this week.
Correspondence
• None
Officer Committee Reports
Membership:
• ACTION We received a membership application from Will Sharp, sponsored by Lion Jim Newbold. A motion was made by Mandy Hagy to accept his membership application, the motion was seconded and approved.
Old Business
• ACTION Wheelchair Refurbishment: Needs batteries (expected cost, $140); New batteries were donated by Interstate Batteries. We are also looking for a new home or it was suggested that we could auction it off in October.
• REPORT LEO Club: The new Leo club was inducted at our regular membership meeting, May 8, 2019.
New Business
• REPORT Installation Dinner: Installation is scheduled for Wednesday June 26, 2019; Dick Vogt will Chair. Our budget is $1,100.00. PDG Charles and Nancy Handrick will be our Installing Officers.

Adjourn: Mark DuBois, President, adjourned the meeting at 7:20 p.m.

Jim Newbold, Secretary, Garden Ridge Lions Club

2. A meeting of the Garden Ridge Lions Charities, Inc. was convened with the same officers as indicated above.

Secretary
ACTION Minutes: The minutes of the April 17, 2019 Lions Charities Board meeting were read; a motion was made by Larry Thompson to accept the minutes, the motion was seconded and approved. No changes or corrections were noted.
Treasurer
ACTION Treasurer’s Charities Report: The Charities Budget for April and financials were reviewed and discussed; a motion was made by John Mitzel to accept the Treasurer’s Report, the motion was seconded and approved. See attached Charities Report
REPORT Tax Filing: Should be completed this week.
REPORT Auction Software: The auction software has been renewed for this year at a cost of $229.35.
Correspondence
• Network for Good: We received donations through Facebook for a total of $106.
• Homes For Our Troops: We received a letter thanking us for our $500 donation from HFOT; a thankyou card from the family, an HFOT Thankyou Certificate.
• HOPE Hospice: We received a letter thanking us for our $2,000 donation.
• Friends Of The Children Of Haiti FOTCOH: We received a letter thanking us for our $500 donation.
• Team Ability: We received a letter thanking us for our $1,000 donation.
• Texas Lions Camp: We received a thankyou letter for our labors at the TLC Workday on April 6, 2019.
• LSLEB: We received a request for a donation from the Lone Star Lions Eye Bank.
• First United Bank: We received a report on the credit card reader from our bank.
Old Business
• REPORT Garden Ridge Library: The Garden Ridge Library requested our continued support of the children’s book series Lone Star Books. A check was presented to the Library for $258.00.
• REPORT TLC Scholarships: - Six $1,000 scholarships will be awarded to camp counselors from the 2019-2020 Charities Budget. TLC has been notified, Bill Swint will make the presentations on Friday, June 28, 2019. The awards will not be paid until Aug/Sept 2019 (next year’s budget).
• REPORT TLC Camp Cook-Out: John Mitzel reported that the Garden Ridge Lions Charities will sponsor the first Texas Lions Camp Cook-Out on June 6, 2019. The projected cost will be $5.50 per box lunch, with 75 expected children and staff. TLC may have additional items to charge to our costs. ?
• ACTION Refurbish Barrel Cars: Update on future ownership, cleaning, repair, painting of the barrel cars. Mandy Hagy made a motion to budget not to exceed $500.00 to refurbish the cars, the motion was seconded and approved. The funds will come from the President’s Discretionary monies. Larry Thompson reported the City will retain ownership.
• REPORT Environmental: Mandy Hagy reported that Jake Hogy’s Eagle Scout project, built 40 benches at the Bracken Bat Cave along the trail and at the cave entrance viewing location.
New Business
• REPORT Donation Request: If you know of an organization in need of financial support, complete the donation request form (file attached) email it to Amanda Hagy (mandy1122m@aol.com) or bring it to the May 15 Board meeting and give to Amanda Hagy. The Service Committee will review and provide recommendations to the June Board for approval – Amanda Hagy. The monthly deadline for Donation Request Form (attached) submission to the Service Committee will be the second Wednesday of each month.

Adjourn: Mark DuBois, President, adjourned the meeting at 8:45 p.m.

Jim Newbold, Secretary, Garden Ridge Lions Club Charities, Inc.