Board Minutes

Copyright © 2018, Garden Ridge Lions Club, All Rights Reserved

OFFICIAL MINUTES OF BOARD OF DIRECTORS MEETING

1. The Garden Ridge Lions Club Board Meeting was held in the Lions Den on September 19, 2018. The meeting was called to order at 7:00 p.m.

The following members were present:
President Mark DuBois Lion Hunter Dave Heier
1st Vice President Bill Swint Tail Twister Noelle Czerniak
2nd Vice President Ray Pitzen LCIF Coordinator John McCaw
3rd Vice President Bill Foote 1 Yr Director Larry Thompson
Secretary Jim Newbold 2 Yr Director Jim Morgan
Program Director Mark Frye 2 Yr Director Larry Smedley
Service Chair Mandy Hagy

Secretary
Minutes: The minutes of the August 15, 2018 Lions Club Board meeting were read, a motion was made by Dave Heier to accept the minutes, the motion was seconded and approved.

Treasurer
The Treasurer’s Admin Report: The Admin account financial report and previous month’s financials were presented by President DuBois and discussed, a motion was made by Dave Heier to table the Treasurer Report until next month’s meeting; the motion was seconded and approved. (Tentative Financial report attached)
Audit Committee: Admin account partially audited by the Audit Committee consisting of Jim Morgan and Larry Steele; the audit will be completed by the next Board meeting (Bill Swint will be an alternate committee member if Dick Vogt is unable to attend).

Communications
• None.
Officer Committee Reports
Membership: Dave Heier has built a list of past members that still live in the area with the idea of recruiting some of them back into the club. He will, with the help of Mark DuBois, invite them to the Club’s October 21 picnic.
Dues: Only two members have not yet paid current quarter dues and two members are past due more than the current quarter.
Old Business
• None

New Business
• Marketing: A Dave Heier suggested that we purchase give-away items for recruiting.

Adjourn: Mark DuBois, President, adjourned the meeting at 7:30 p.m.

Jim Newbold, Secretary, Garden Ridge Lions Club

2. A meeting of the Garden Ridge Lions Charities, Inc. was convened with the same officers as indicated above:
Secretary
Minutes: The minutes of the August 15, 2018 Lions Charities, Inc. Board meeting were read a motion was made by Larry Thompson to accept the minutes, the motion was seconded and approved.
Treasurer
The Treasurer’s Charities Report: The Charities accounts financial report and previous month’s financials were presented by President DuBois and discussed, a motion was made by Dave Heier to table the Treasurer Report until next month’s meeting; the motion was seconded and approved. (Tentative Financial report attached)
Audit Committee: Charities accounts partially audited by the Audit Committee consisting of Jim Morgan and Larry Steele; the audit will be completed by the next Board meeting (Bill Swint will be an alternate committee member if Dick Vogt is unable to attend).

Communications
• Thank you card from Garden Ridge Elementary
• Thank you e-mail from Texas Lions Camp for hosting evening picnic
• Thank you letter: Leader Dogs for donation of $80
• Thank you letter: World Services for the Blind $160 contribution.
• Thank you letter: Lions Club International Foundation $80 contribution
• Thank You card: Texas Lions Camp counselor Sarah Alford, $1,000 scholarship
• Thank You card: Project Graduation Coop for our $100 donation
• Certificate of Appreciation: American Legion Auxiliary (Girls State)
• Invitation: Roy Maas Youth Alternatives Gala, Sat. October 20, 2018

Old Business
• Regular Raffle: Larry Thompson discussed ticket sales to members and at Wal-Mart and Wimberley Market Day.
• FF&A SYSCO: Ray Pitzen reported 4 members of the cooking committee attended a trial run at SYSCO.
• 2018-19 GRLC Project List: Amanda Hagy has assigned Primary and secondary chairs to all projects. See attached Lions Project List

New Business
• Local Business Reach-Out-Project: We are reaching out to all current and past donors to attend this year’s FF, BBQ & Auction. Our Chair is George Chambers.
• Operation Thanksgiving and Santa Claus Listing: Bill Swint is currently working on a list of recipients from Comal County schools; he will then decide if we need to add names obtained from SCISD. Delivery dates are 17 November and 15 December.
• FF,BBQ&A Aprons: John McCaw showed samples and discussed prices of aprons. A motion was made by John McCaw to purchase aprons with a Lions Logo for use at our FF,BBQ&A; total amount should not exceed $350.00. The motion was seconded and approved.
• Hurricane Florence Relief: Wal-Mart will match donations to the Carolinas 2 for 1. Larry Thompson made a motion to donate $500.00; the motion was seconded and approved. Mark DuBois will get with Wal-Mart management.
• Woodcutting: We need to split oak this Saturday; an E-mail will go out for volunteers.

Adjourn: Mark DuBois, President, adjourned the meeting at 8:18 p.m.

Jim Newbold, Secretary, Garden Ridge Lions Club Charities, Inc.